Alma Acquisitions

1. Create POL for the item(s) in Alma, resulting in holdings and item records. Apart from coding, the ordering process is exactly the same as for purchases.

2. Search for the book in the Network Zone or Community Zone. You can search by ISBN or Title.

3. Important fields to match on:

   • 245 (title/author)
   • 260 (publication information)
   • 300 (physical description)
   • 34x fields (technology medium)

4. Once you have a match you can click "Order Now." This will generate the POL.

5. Start POL.

   • P.O.Line Type: Under "Recommended" choose "Print book - one time" (assuming you have a print book.)

   • P.O. Line Owner: "Seymour Library"

   • [Create PO Line]

6. Ordered Items Section

   • Click the 3 dots [...] and choose "Edit."

   • Material type: Book (assuming its a book)

   • Item Policy: "Book-regular loan" (unless otherwise noted)

   • Is magnetic: No

   • Permanent Location: Seymour Library: HSL: Main Stacks (unless otherwise noted)

   • Add a barcode to the back of the book and the barcode field.

   • [Save] (unless barcode scan auto-saves)

7. Relevant details for these orders are:

   • Supplier: GIFT/GIFT

   • Price: 0.00

   • Fund: None (leave blank)
   • Acquisition method:Gift
   • Material type: Recommended: Book
   • Invoice Status: No Invoice
   • 1st Reporting code: [choose best department]
   • 2nd Reporting code: [choose format]
   • Receiving Note: Gift of <name>
   • [Save and Continue]

• ➤ Acquisitions ➤ Receive ➤ Receive New Material

Filter to access this POL

1. Status:  Sent

2. Filter by Vendor: Gift