Knox College Library

Library Reserves: Information for Faculty

Supplementary class materials and other documents of interest to the Knox Community are permitted on library reserve. Items can be placed on Reserve by faculty, staff, and students.

Types of reserves
Placing items on reserve
Policies
Hints for problem-free reserves
Reserve request form (pdf, 2 forms per sheet)

Types of Reserves

CLOSED RESERVE	These materials are stored behind the circulation desk and may be checked out with a valid ID for the time specified by the instructor. A maximum of two reserves may be checked out at one time. Reserves may be renewed once (may be by phone). Closed reserves may be taken out of the library. This is the most utilized type of reserve.
OPEN RESERVE	These materials are stored on the first floor on open shelves in Seymour Library and may not leave the Library. This is a good choice when students need to reference many things together for longer periods of time.

How to Place Items on Reserve

Step One: Fill out a Reserve Request Form, available at the Circulation Desk in both Seymour and the Science libraries. Fill out this form as completely as possible. A full citation is necessary to accurately place the item on reserve. It is also helpful to list the way in which the item is referred to on the syllabus. This allows library staff to better assist students in locating materials. It is suggested that you list full citations on your syllabus.

Step Two: Take the completed Reserve Request Form and the reserve item(s) to the Circulation Desk. The reserve will be processed and placed on reserve that same day.

At term end, all reserve materials not needed during the succeeding term will be returned to the instructor. If you wish materials to remain on reserve, be sure to indicate this on the reserve form.

Policies

Only 3 photocopies of any one reserve may be placed on reserve. Exceptions may be made for classes of 30 or more students. The library does not make photocopies.
No more than nine copied readings may be placed on reserve per term for one course. Any more violate U.S. Copyright Fair Use guidelines.
Reserve photocopies should not be used longer than one term. Planned use of photocopied material violates U.S. Copyright Fair Use guidelines dealing with spontaneity. Consider creating a coursepacket (ask Anne Giffey for details).
You may photocopy and place on reserve only a portion of an entire work (e.g. chapter of a book).
Interlibrary Loans, rented materials and periodicals MAY NOT be placed on reserve.
Reserves in poor condition or copies with black edges may be returned to you.
The library is not responsible for loss of, or damage to, personal copies placed on reserve.

Hints for Problem-free Reserves

Fill out Reserve Request Form completely.
Make clean photocopies of articles and chapters. Discard worn copies.
Try to avoid black edges that result from copying with the lid open. We will NOT accept copies with black edges of more than ½ inch.
Staple multiple paged photocopies.
Write the complete citation on the first page of photocopies.
Write your name on materials belonging to you personally.
Provide the library with your syllabus.
Give Anne Giffey a list of show times and dates for any videos you have on reserve. Circulation will make sure they are available at the time you need them.
Contact the Audio Visual department (x7541) with equipment or rental questions.